Building a Digital Repository Program with Limited Resources by Abby Clobridge

By Abby Clobridge

No matter if you're simply commencing to create a electronic repository or your establishment already has a fully-developed software, this publication offers recommendations for construction and protecting a high-use, cohesive, and fiscally-responsible repository with collections that exhibit your establishment. The booklet explains how one can strategically opt for initiatives tied for your institution’s targets, create procedures and workflows designed to aid a fully-functioning software, and creatively make the most of current assets. some great benefits of taking a holistic method of making a electronic repository application instead of focusing simply on person collections are mentioned. Case experiences and most sensible practices from a variety of associations around out the author’s useful suggestions.

  • Focuses at the higher photograph of repository paintings (creating a unified, cohesive software) but in addition comprises feedback for successfully enforcing electronic tasks of all shapes and sizes
  • Focuses on doing extra with much less – options which are ideal for smaller associations or associations which are looking to be fiscally dependable in terms of development and maintaining electronic repository programs
  • Includes ready-to-use templates, worksheets, workshop routines, and evaluate instruments written by way of the author

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More control, more flexibility – more opportunities for experimentation, for developing add-on functionality. ■ Requires systems administration personnel. Requires hardware/software – one-time purchase, ongoing annual maintenance costs, and regular replacements. Responsible for back-ups. ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 44 Not responsible for hardware, software, or maintenance. System already in place – can lead to faster turnaround time for initial installation, configuration, and set-up. Often, can take advantage of consortia deals and gain access to a system for little to no extra cost.

Take advantage of their expertise. Recognize what they can offer. Ask questions, and listen to answers. Have a solid understanding of the systems in use. Explain what you are trying to accomplish rather than telling them how to do their jobs. 38 Technical overview Learn the difference between technology issues and policy and political issues Often, technology is blamed for problems, when in fact the issues are related to personnel or historical turf battles. Be able to recognize the difference.

Now, that same event could easily generate a few thousand digital images, possibly from several photographers. Managing digital images and video leads to the crux of the issue. Public relations and athletics departments are often extremely eager to have help managing the large quantity of objects they own. They need tools that allow them to easily manage their existing workflows, which are focused around supporting objects immediately after they are created – not necessarily systems that are designed to support the long-term lifecycle of digital objects.

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